When booking your big day, we ask for a 30% deposit of the total amount to hold the venue and destinations. We will also ask for a $250 deposit to cover damage and clean-up, which is fully refundable once your event is complete. The remainder of the amount is due 30 days prior to your wedding day. You are also welcome to split the remainder into smaller payments and contact us periodically at no additional cost to you, which may help in budgeting.
We hope this doesn't happen, but if you need to cancel your date with us, you can do so and receive a full refund on your deposits as long as it happens withing 30 days of paying your deposit.
Timing of your Wedding We want this to be a day you will remember for the rest of your life (for the right reasons) and we want to give you every opportunity to achieve that success:
Wrap-up by or Around Dusk: Your wedding can begin and end based on how you design it, however it gets dark on the farm once the sun sets and because it is an outdoor venue, we require that your event wraps up by dusk. We'll work with you on a more specific time, once we know more about your special day.
A Hard Stop: Because sound travels well in the evening air and your event will be outdoors, we require that all music and amplified sound stop by no later than 10 pm.
While we do everything we can to ensure the safety of your guests, we want your special day to be as worry free as possible and because things can sometimes have a way of going wrong, we'd ask that you make sure your insurance, a gap or temporary policy, is purchased and in place to provide coverage for your guests and vendors before they arrive, so your perfect day remains perfect.
If alcohol will be served at your event, you, your wedding party, and guests are solely responsible for the care and administration of any and all limits to consumption and use, either before, during, or after your event.
Interaction With Life While On The Farm
You, your wedding party, and your guests will be interacting with living entities on our farm, such as our trees, lavender, herbs, animals, etc., and expect the same love, tenderness, and care toward these things as we provide them ourselves. Harming or abusing any of these could mean immediate financial and legal penalties and possibly expulsion from our farm for the offender(s).
You will be exclusively and financially responsible for any damage or injury caused during your event. In addition to the 30% deposit required when booking your wedding, we require a refundable $250 deposit to cover any damage or clean-up.
Before, During, and After Your Event
We expect your help in enforcing the following in terms of guest access to our property serving Savannah's Meadow and your event:
Property Access: Unless previously arranged and agreed to, none of your guests may randomly tour the property, treehouses, or other venues, or make use of any of the property that hasn't been specifically reserved and designated for your wedding.
Driving on the Property: We'd ask that you, your wedding party, and guests move vehicles as slow as possible in order to avoid accidents with both people and animals. "Slower Than Five" is a great way to communicate this to everyone.
Treehouse Access: Treehouse access is specifically limited to the wedding party only and is not open to any guest.
Our Private Space: We're not trying to be unfriendly, but in addition to working on the farm, we also live here, so unless we've invited you, your wedding party, or guests into our private living spaces, we'd ask for respect in maintaining these areas.
Clean-up: You or someone you designate will be responsible for removing decorations, trash, and other materials that were brought on premise or left by your guests and wedding party in support of and while attending your event. We're happy to accept donations of specific signage and other materials such as lighting, tents, hay bales, etc., so ask before you throw away! In addition to the 30% deposit required when booking your wedding, we require a refundable $250 deposit to cover any damage or clean-up.
Unexpected Sleep-Overs: Unless previously arranged and agreed to, none of your guests may stay on the property once your event is complete.
In the event of rain or other bad weather that prevents you from having your event, we are happy to work with you to shift dates to accommodate a day and time, which works with your schedule, knowing that one or both fields could take between one-to-two weeks to completely dry out from date of last rain. Please understand that while we will do everything we can to accommodate a secondary date, we cannot ask another party to move a competing date.
Included with any of our wedding packages, is the opportunity for you to meet with your caterer, photographer, and other vendors on the property prior to your wedding so they can plan how best to serve your needs. This is also a great time for you to take measurements, plan seating and tables, think through signage, and plan parking and transportation. Simply call or email us to arrange a date/time that works with you, so we can make sure of availability.